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Title
Text copied to clipboard!Meeting Planner
Description
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We are looking for a detail-oriented and highly organized Meeting Planner to join our team. The ideal candidate will be responsible for planning, coordinating, and executing meetings, conferences, and corporate events from start to finish. This role requires excellent communication skills, the ability to manage multiple tasks simultaneously, and a strong understanding of event logistics and vendor management.
As a Meeting Planner, you will work closely with internal teams and external vendors to ensure all aspects of meetings and events are executed flawlessly. You will be responsible for venue selection, contract negotiation, budgeting, travel arrangements, and on-site coordination. Your goal is to deliver exceptional experiences that meet organizational objectives and exceed participant expectations.
Key to success in this role is the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. You should be comfortable working in a fast-paced environment and be able to adapt quickly to changing priorities.
This position offers the opportunity to work on a variety of events, including board meetings, training sessions, product launches, and large-scale conferences. If you are passionate about event planning and thrive in a collaborative environment, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Plan and coordinate meetings, conferences, and corporate events
- Manage event budgets and ensure cost-effectiveness
- Select venues and negotiate contracts with vendors
- Coordinate travel and accommodation for attendees
- Develop event timelines and ensure deadlines are met
- Oversee event setup, execution, and breakdown
- Communicate with stakeholders to understand event objectives
- Ensure compliance with health and safety regulations
- Handle on-site issues and provide real-time solutions
- Evaluate event success and prepare post-event reports
Requirements
Text copied to clipboard!- Bachelor’s degree in Hospitality, Event Management, or related field
- 2+ years of experience in event or meeting planning
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Proficiency in event management software and Microsoft Office
- Ability to work under pressure and meet tight deadlines
- Strong negotiation and vendor management skills
- Attention to detail and problem-solving abilities
- Willingness to travel and work flexible hours
- Professional demeanor and customer service orientation
Potential interview questions
Text copied to clipboard!- How many years of experience do you have in meeting planning?
- Can you describe a challenging event you managed and how you handled it?
- What event management software are you proficient in?
- How do you prioritize tasks when managing multiple events?
- Are you comfortable negotiating contracts with vendors?
- What strategies do you use to stay within budget?
- How do you handle last-minute changes or emergencies during an event?
- Are you willing to travel for events?
- What types of events have you planned in the past?
- How do you measure the success of an event?
